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India Labour Code 2025: Compliance Guide for Startups

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On November 21, 2025, the government activated four new Labour Codes that replace 29 old labour laws. If you’re running a startup in India, your HR and payroll systems need updates starting now.  

Here’s your complete labour compliance guide for startups. 

The government consolidated decades of labour regulations into four clear codes: 

  • Code on Wages, 2019, covers minimum wages, payment timelines, and overtime rules. Every worker in India now has a guaranteed minimum wage. Overtime pay is double your normal rate. 
  • Industrial Relations Code, 2020, handles hiring, firing, and workplace disputes. You can now lay off up to 300 employees without government permission (previously 100). Fixed-term contracts are officially recognized. 
  • Code on Social Security, 2020, extends benefits to gig workers, delivery partners, and contract staff. If you use platform workers, you’ll contribute to their social security. 
  • Occupational Safety, Health & Working Conditions Code, 2020, sets working hours at 48 per week maximum. Workers over 40 get free annual health checkups. Women can work night shifts if you provide safety measures. 

Labour Code Impact on Startup Payroll and Salary Structure  

Here’s the biggest immediate impact. Basic salary, dearness allowance, and retaining allowance must add up to at least 50% of total pay. 

Right now, many companies keep basic salary around 40% and load up allowances to reduce PF contributions. That ends now. 

Action required: Restructure salary sheets before Q1 2026 to maintain payroll compliance for startups in India.  

Full-time Workers Get Real Benefits 

Fixed-term contract rules India just became significantly more attractive for startup hiring. Full-time workers now receive: 

  • Gratuity after 1 year of continuous service (previously 5 years) 
  • Equivalent wages and leave entitlements as permanent staff 
  • Full legal recognition and protections 

For startup recruitment compliance, this means you can hire contract workers for seasonal projects or specific roles without creating inequality. You know the employment compliance costs upfront. 

The change in gratuity rules India, 2025 fundamentally impacts how startups manage contract workforce budgeting. 

Gig Workers Are Covered 

Delivery partners, ride-hailing drivers, and app-based workers now have social security coverage. Platforms like Swiggy, Zomato, and Uber must contribute 1-2% of annual turnover, capped at 5% of payments to workers. 

Workers get healthcare, accident insurance, life insurance, maternity benefits, and pension-like protections. Benefits are linked to Aadhaar, so they’re portable across platforms and cities. 

If your startup uses gig workers or a freelance workforce, budget for this labour compliance cost. This is a direct startup HR obligation under the Code on Social Security 2020. 

Women Can Work Night Shifts 

Women can now work before 6 AM and after 7 PM in any job, including hazardous work. The catch is that they must give written consent, and you must provide safety infrastructure. 

Required measures include CCTV, secure transport, security personnel, and a grievance committee with women members.  

This opens shift flexibility for 24/7 operations like customer support, logistics, and tech ops. 

What Founders Should Do This Week 
  1. Categorize your workforce correctly. Label each person as worker, employee, platform worker, or gig worker. Miscategorization creates compliance risk. 
  2. Run new payroll models. Work with accountants to calculate the 50% wage restructure. Estimate increased PF and gratuity costs. 
  3. Update employment contracts. Templates need new wage definitions, fixed-term provisions, and updated leave rules. 
  4. Audit workplace safety. Check if you need health checkups, night shift infrastructure, or creches (if you have 50+ women employees). 
  5. Track state rules. The Central Government set up the framework, but states will release specific registration and compliance procedures. Watch your state labour department website. 
What You Don’t Need to Do Yet (During Transition) 

EPF contribution mechanics are still being worked out. Continue current practices. 

ESI schemes continue as-is until November 20, 2026. New digital registration systems aren’t live yet. You’ll file through existing channels until further notice. 

The government confirmed that old Labour Act procedures stay in place during the transition until state rules replace them. You’re operating under new substantive rules with old procedural systems temporarily. 

Why This Helps Startups 

One code per subject is cleaner than 29 scattered laws. Compliance gets simpler once the transition settles. 

Digital infrastructure for single registration and unified returns is coming. The new inspector model focuses on helping you comply instead of just penalizing violations. 

Yes, some costs have increased. But unpredictability decreases. You can plan hiring, salaries, and headcounts with more confidence. 

Conclusion   

At The Startup Zone, we provide comprehensive legal and compliance services for Indian startups. Our expertise covers: 

  • Employment contract drafting and review 
  • HR compliance audits and advisory 
  • Payroll restructuring consultation 
  • Ongoing legal compliance support 
  • Regulatory monitoring and updates 

 

 We help founders handle these regulatory shifts. From incorporation to scaling through compliance changes, we make sure your growing business stays protected. Because staying informed is the first step to staying compliant. 

Subscribe to The StartupZone.  We keep sharing updates on new regulations, compliance deadlines, and legal changes that affect Indian startups.  

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